Privacy Policy

1. Introduction

KidsCodeFuture Academy (“the Academy,” “we,” “us,” or “our”) is committed to protecting the privacy of our students, their parents or guardians, and all visitors to our website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, enroll in our programs, or interact with us in any way.

2. Information We Collect

We may collect the following types of information:

Personal Information

• Parent/guardian name, email address, phone number, and mailing address
• Child's name, age, and relevant learning information
• Payment and billing information
• Emergency contact information
• Medical conditions or allergies relevant to your child's safety

Automatically Collected Information

• IP address and browser type
• Pages visited on our website and time spent
• Referring website or search terms
• Device type and operating system
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

• Process enrollments and manage student accounts
• Communicate with parents about classes, schedules, and progress
• Process payments and manage billing
• Ensure the safety and well-being of our students
• Improve our programs, website, and services
• Send promotional materials and updates (with your consent)
• Comply with legal obligations

4. Parent and Guardian Consent

Because our programs serve children ages 5–14, we take special care to protect children's privacy:

• We require verifiable parental or guardian consent before collecting any personal information from a child
• Parents may review, update, or request deletion of their child's personal information at any time
• We do not collect more information from children than is reasonably necessary to provide our services
• We comply with applicable Canadian privacy legislation, including PIPEDA (Personal Information Protection and Electronic Documents Act)

5. Photo and Media Consent

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following limited circumstances:

• Service Providers: Trusted third-party companies that help us operate our business (e.g., payment processors, email platforms), bound by confidentiality agreements
• Legal Requirements: When required by law, court order, or governmental authority
• Safety: When necessary to protect the safety of our students, staff, or the public
• Business Transfers: In connection with a merger, acquisition, or sale of assets, with appropriate privacy protections

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Secure (SSL/TLS) encryption for data transmission
• Access controls limiting who can view personal information
• Regular security assessments and updates
• Staff training on data protection practices
• Secure storage of physical and digital records

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

8. Cookies and Tracking

Our website uses cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Improve website performance and user experience
• Deliver relevant content and communications

You can control cookies through your browser settings. Disabling cookies may affect some website functionality.

9. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy, or as required by law. When information is no longer needed, we securely delete or anonymize it. Enrollment records are typically retained for 3 years after a student's last active enrollment, after which they are securely destroyed.

10. Your Rights

Under applicable Canadian privacy laws, you have the right to:

• Access: Request a copy of the personal information we hold about you or your child
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of personal information, subject to legal retention requirements
• Withdraw Consent: Withdraw consent for specific uses of your information at any time
• Complaint: File a complaint with the Office of the Privacy Commissioner of Canada if you believe your privacy rights have been violated

11. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify enrolled families of material changes via email and post the updated policy on our website. The “Last Updated” date at the top of this page indicates when the policy was last revised.

13. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: