Terms of Service
Last Updated: March 2026
1. Acceptance of Terms
By enrolling your child in any program offered by KidsCodeFuture Academy (“the Academy,” “we,” “us,” or “our”), you (“Parent,” “Guardian,” or “you”) agree to be bound by these Terms of Service. If you do not agree with these terms, please do not enroll your child in our programs.
2. Programs and Services
KidsCodeFuture Academy offers coding, robotics, and technology education programs for children ages 5–14. Our programs include:
- Weekly after-school coding and robotics classes
- Summer camps and intensive programs
- Special workshops and events
- Progress updates and project showcases
We reserve the right to modify, update, or discontinue any program or service at any time with reasonable notice to enrolled families.
3. Enrollment and Registration
To enroll your child in our programs, you must:
- Be the parent or legal guardian of the child being enrolled
- Provide accurate and complete registration information
- Ensure the child meets the age requirements for the selected program
- Disclose any relevant medical conditions, allergies, or learning needs
- Agree to these Terms of Service and our Privacy Policy
4. Payment Terms
Membership Fee: Our programs operate on a membership basis. Membership fees are billed on the same date each month, beginning from the date of enrollment.
Payment Methods: We accept major credit cards, debit cards, and electronic bank transfers. All payments must be made through our authorized payment systems.
Late Payments: Payments not received within 7 days of the due date may result in suspension of the student's access to classes until the account is brought current.
Price Changes: We reserve the right to adjust pricing with at least 30 days written notice to enrolled families.
5. Cancellation Policy
30-Day Cancellation Notice: To cancel your child's enrollment, you must provide written notice at least 30 days before the next billing date. Cancellations received less than 30 days before the next billing date will be processed for the following month.
How to Cancel: Cancellation requests must be submitted in writing via email to info@kidscodefuture.com. Verbal cancellations are not accepted.
Refunds: Membership fees are non-refundable once the billing cycle has begun. Refunds for summer camps and special programs are available up to 7 days before the program start date, minus a $50 administrative fee.
6. Attendance and Class Policies
Regular Attendance: Students are expected to attend classes regularly. Consistent attendance is important for progression through our belt system.
Absences: If your child cannot attend a scheduled class, please notify us at least 24 hours in advance. We offer one make-up class per month for excused absences, subject to availability.
Tardiness: Classes begin promptly at the scheduled time. Students arriving more than 15 minutes late may be asked to wait until the next session.
Extended Absences: If your child will be absent for more than 2 consecutive weeks, please contact us to discuss options for maintaining their enrollment and progress.
7. Code of Conduct
We maintain a safe, respectful, and productive learning environment. Students are expected to:
- Treat instructors, staff, and fellow students with respect
- Follow instructions and safety guidelines
- Handle equipment and technology responsibly
- Refrain from bullying, harassment, or disruptive behavior
- Not bring unauthorized devices or materials to class
The Academy reserves the right to dismiss a student whose behavior consistently disrupts the learning environment, after consultation with the parent or guardian.
8. Intellectual Property
All curriculum materials, teaching methods, software, and content provided by KidsCodeFuture Academy are our intellectual property and may not be reproduced, distributed, or used for commercial purposes without written permission. Projects created by students during our programs remain the property of the student and their family.
9. Liability and Safety
While we take all reasonable precautions to ensure the safety of our students, KidsCodeFuture Academy shall not be held liable for any injuries, damages, or losses that may occur during participation in our programs, except in cases of gross negligence.
Parents and guardians are responsible for ensuring timely pickup of their children at the end of each session. A late pickup fee of $1 per minute may apply after a 15-minute grace period.
10. Photo and Media Consent
By enrolling your child, you grant KidsCodeFuture Academy permission to photograph and video record your child during classes, events, and Demo Days for use in marketing materials, social media, and our website. If you do not wish your child to be photographed, please notify us in writing at the time of enrollment.
11. Communication
By providing your contact information, you consent to receive communications from KidsCodeFuture Academy regarding your child's enrollment, class updates, scheduling changes, and promotional materials. You may opt out of promotional communications at any time by contacting us.
12. Modifications to Terms
KidsCodeFuture Academy reserves the right to update or modify these Terms of Service at any time. We will notify enrolled families of any material changes via email. Continued enrollment after notification constitutes acceptance of the updated terms.
13. Governing Law
These Terms of Service are governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein.
14. Contact Information
If you have any questions about these Terms of Service, please contact us:
KidsCodeFuture Academy
Barrhaven, Ottawa, ON, Canada
Email: info@kidscodefuture.com
Phone: (613) 555-1234